How we handle
your information.
This notice covers this website and its enquiry form and public assistant. Client engagements have their own agreed data-processing arrangements.
Who is responsible
The Knowledge Foundry is responsible for the information collected through this website. Contact john@theknowledgefoundry.org with a privacy question or request.
Postal address: Suite Ra01, 195-197 Wood Street, London, United Kingdom, E17 3NU
Enquiries
We collect your name, email address, organisation and any message you choose to send so that we can respond and discuss a possible engagement. Please avoid including sensitive personal information or confidential documents.
Our purpose is to respond to your request and take steps towards an engagement where you ask us to. We also have a legitimate interest in managing business enquiries and protecting the website against misuse. We do not add you to a marketing mailing list through this form.
Enquiry records are stored in Cloudflare D1 with EU jurisdiction. Resend sends acknowledgements and founder notifications from Ireland, but stores email content and delivery data in the United States. The founders’ self-hosted Mailcow email service also holds the resulting correspondence.
Retention
Unsuccessful enquiries are kept for no longer than six months after the last meaningful contact, and removed earlier when no longer needed. Website records expire six months after submission unless a founder records further contact. Correspondence in email must be reviewed under the same policy. If an enquiry becomes an engagement, the relevant records are handled under the engagement’s retention arrangements.
Temporary abuse-prevention counters expire automatically and are removed within approximately 48 hours. Cloudflare database recovery copies cover up to 30 days (7 days on its Free plan). Website execution logs are retained for up to 7 days. Resend retains email and delivery logs for 30 days, with backups lasting 7 days. Our mail server keeps 7 days of backups; the desktop keeps the latest 14 nightly backup copies. Older copies can remain while that desktop is offline. Provider security and legal records may be retained separately for their stated purposes.
Public website assistant
The website does not save chat questions in its enquiry database or keep a conversation history. A question may be sent to OpenRouter and the selected model provider to identify relevant published information. Do not enter personal or confidential information.
Requests require a provider route that disallows data collection and supports zero data retention. If that route is unavailable, the guide uses fixed website references instead. The selected route is GPT-4.1 mini hosted by Microsoft Azure, via OpenRouter. Training and routine prompt/response storage are disabled. OpenRouter may retain suspected child sexual abuse material for review, reporting or legal preservation. Operational metadata is separate: OpenRouter and Microsoft handle operational records separately under their privacy terms. We do not forward your browser IP to the model provider. This route does not guarantee UK or EU processing.
Providers and international processing
Providers may process information internationally. Cloudflare, Resend and OpenRouter publish data-processing terms with standard contractual clauses and a UK Addendum for relevant transfers. You can ask us about the safeguards applicable to your information.
Read the providers’ details: Cloudflare, Resend, OpenRouter and Microsoft Azure.
Website security and preferences
Cloudflare hosts the website and provides Turnstile bot protection. Turnstile processes browser and network information to assess whether a request is legitimate, using an invisible background check. See the Turnstile Privacy Addendum. Our server uses a rotating, keyed hash of your network address for short-lived request limits; it does not store that address in the enquiry record.
Your light or dark theme preference is saved in your browser. This website does not add advertising trackers or analytics cookies. See Cloudflare’s privacy policy for its processing.
Your choices and rights
You can ask for access, correction or deletion of your information, or object to processing based on legitimate interests. Other rights, including restriction and portability, may apply depending on your circumstances and applicable law. Contact the founders using the address above. You may also raise a concern with your local data-protection authority.